Employment

Children and Family Ministry Assistant – (Part time)

Youth & Young Adult Ministry Administrative Assistant

 

Children and Family Ministry Assistant – Part Time

 OVERVIEW:

Under the supervision of the Director of Children and Family Ministry, the Children and Family Ministry Assistant [CFMA] provides support to the Children and Family Ministry of APC.   The position will help our youngest disciples to grow toward becoming fully devoted followers of Jesus Christ.  The CFMA will work primarily with our mid-week ROCK program and Sunday morning Sunday School.  The position includes planning, working directly with the children, and working directly with the Director of Children and Family Ministry.  The position will require up to 15 hours/week but, with seasonal fluctuations in the program, some weeks will require more time and some will require less.

RESPONSIBILITIES AND EXPECTATIONS:

R.O.C.K.:  ROCK, the 2 ½ hour mid-week program for children in 3rd through 5th grade, includes times of games, Bible study, crafts, dinner, and Choir or Caring Kids time.  The Children and Family Ministry Assistant will assist with overall Session planning, coordinate the Bible study component, and plan and execute the Caring Kids (service) weekly component.

  • Initiate session planning with Director
  • Host / Co-host weekly program gathering **
  • Lead / Coordinate Leaders for weekly Bible study
  • Plan / Execute Caring Kids weekly program**
  • Plan kid-appropriate “Caring” activities (local, global)
  • Coordinate / Develop volunteers
  • Develop a process for personal Kid-Connections and Family Outreach
  • Program hours: 5 – 7 hours per week for prep and execution

SUNDAY SCHOOL:  The APC elementary Sunday School ministers to children in Pre-K (4 yrs old) through 5th Grade.

  • Assist the Director with curriculum review/assessment
  • Assist Director on Sunday mornings
  • Lead / Participate in Large Group openings
  • Develop a process for personal Kid-Connections and Family Outreach
  • Program hours: 2-3 hours weekly, prep and execution

WORSHIP:  Give Children’s Messages twice per month (or as needed)

  • 4 hrs per month

MEETINGS:  Meet bi-weekly with Director for Planning / Visioning

  • 2 hrs bi-weekly

VBS: Vacation Bible School

  • Manage the volunteer recruitment process for VBS
  • Assist Director, as needed

OTHER:

  • Complete administrative assignments on an as needed basis.
  • Participate in Children and Family events (such as, FFG, Advent Village, ROCK musical, Church picnic, Trenton Thunder game, etc.)

Qualifications:

  • Committed follower of Jesus
  • Bachelor’s degree preferred
  • At least 3 years of experience in education or work with children
  • Strong skills with organization and interaction with children and their families
  • Experience in religious education

Youth & Young Adult Ministry Administrative Assistant

Crossroads Youth & Young Adult Ministry is a mission of the Allentown Presbyterian Church. Crossroads exists to:

  • Inspire youth & young adults in the Allentown area to develop lifelong intimate
    relationships with Jesus Christ,
  • To encourage those youth & young adults to grow as active members of God’s family
  • To empower the youth & young adults of APC to serve with such a passion for God that their communities and their worlds are impacted for Christ

If you are interested in applying for this position, please send your resume and cover letter to apckaren@gmail.com.

Allentown Presbyterian Church
Youth & Young Adult Ministry Administrative Assistant
Job Description
(Part-time 10 hours per week)

Reporting to the Director of Youth & Young Adult Ministry, the Youth & Young Adult (Y&YA) Ministry Administrative Assistant works with the Crossroads staff and volunteers to execute administrative functions for all Youth and Young Adult ministry efforts toward the accomplishment of their mission and goals.

General Responsibilities:

  • Attend the Y&YA staff meetings to pray, plan, troubleshoot and coordinate with the team. Take notes send follow-up “task lists” to all team members. Per discussion, send weekly correspondence to missing kids, Shepherds or families in need as advised by the Director.  (Estimated 2.5 hours per week)  
  • Assist and take direction from the Youth & Young Adult ministry leaders for a variety of mission critical administrative tasks.  These tasks must be handled in a timely and effective manner and include, but are not limited to, the following:
    • Distribute, collect, track and maintain Child Protection Policy records and all volunteer documentation
    • Coordinate and execute the details regarding all mailings and fundraising letters and other mailings as needed by the Director
    • Write thank you notes for fundraisers and special events
    • Catalogue photos and videos
    • Update the Crossroads website as needed
    • Maintain files in Dropbox
    • Send weekly Grapevine updates & bulletin needs to APC Administrator
    • (Estimated 2.5 hours per week)
  • Coordinate and maintain the master calendar, planning calendars, and annual goals.  (Estimated 1-2 hours per week)                 
  • Assist during the busy “seasons” which include, but are not limited to, September (Sunday School Kickoff), October (Youth Group Kickoff), November (The Fall Youth Retreat), March  (Major Fundraisers ) and May (the Spring Retreat). The responsibilities include the following:
    • Create flyers, marketing materials and registration forms
    • Copy & distribute paperwork
    • Collect and record registration forms (coordinating an online effort)
    • Follow up on incomplete information
    • (Estimated 1-3 hours per week)
  • Offer Young Adult Admin support. Young Adult Admin responsibilities include:
    • Create and maintain a directory that includes past and present YAs.
    • Create, launch and maintain daily social media updates (or as expected by the Y&YA Ministry Directory)
    • Keep attendance records and inform YA leader of missing YAs.
    • (Estimated 1 hour per week)

Requirements:

  • The Youth & Young Adult Ministry Administrative Assistant is a passionate disciple of Jesus Christ who is called to serve and to model a Christ-like lifestyle.
  • The Youth & Young Adult Ministry Administrative Assistant will seek to support the Y&YA leaders and help them carry out the mission of the APC Youth and Young Adult Ministry.
  • The Youth & Young Adult Ministry Administrative Assistant must have a flexible schedule and be willing to work in the rhythm of the ministry recognizing that responsibilities ebb and flow depending on the season.

Qualifications:

Candidate must be coachable, a team player, have strong computer skills, strong communication skills, organizational skills, comfortable with social media and a heart for Jesus!

Position

  • This is a 10 hour per week position. ($15x 10 = $150 per week) 32 weeks payable from September – May. Paid monthly
  • (Thanksgiving, Christmas, Easter weeks are unpaid time off)
  • On site availability required Monday and Wednesday  (1:00 -3:00 pm)and for special events such as Shepherd trainings, retreat meetings, fundraisers etc.  Remaining hours are flexible.